Monday, 24 November 2008

ALLICE Meeting Agenda

12.30 pm Wednesday 10th December 2008

Meeting to be held at :

DLA Piper UK LLP
Victoria Square House
Victoria Square
Birmingham
B2 4DL

Map & Directions:

http://www.dlapiper.com/files/upload/How_to_find_us_Birmingham.pdf

Agenda

Normal business

1. Apologies
2. Treasurer’s Report
3. Charities
4. AOB

Nigel Fry from Wildys will be with us for a short talk and networking

The formal business will commence at 12.45 sharp to allow maximum time for networking afterwards

Monday, 20 October 2008

Special ALLICE event on Monday 10th November at 12.00 noon

Special invitation for ALLICE members

Join us to celebrate the launch of the new i-law.com

i-law.com is changing - we’re adding new resources, new search tools, innovative features and a brand new look and feel to make sure
i-law continues to meet the evolving needs of our users.

To celebrate the launch of your new i-law.com, we’re holding a series of free events around the country in October and November, including our Birmingham roadshow on Monday November 10th.

attend our i-law.com roadshow to:

* See a short demonstration of your new i-law service and hear about the benefits it offers you and your business

* Try out the service for yourself and have your questions answered by the team at i-law.com

* Network with fellow ALLICE members, colleagues and the team at i-law.com over lunch

* Collect your i-law gift bag containing a memory stick, headphones, pen and handy user guide.

Whether you’re an existing i-law user or have never used the service before, you’ll have the chance to see how the new and improved
i-law.com will benefit you.

Our Birmingham road show takes place on November 10th, at the offices of Hammonds LLP, Rutland House, 148 Edmund St, Birmingham, B3 2JR.

To register or to find out more, email grant.chapman@informa.com today.

We're currently finalising dates and venues for further events around the country, including Manchester, Liverpool, Newcastle, and Bristol, in addition to our first event in London on October 24th..

If we’re not running an event close to you, a member of the team at
i-law.com can arrange to visit your office to conduct a session tailored to your needs. To receive further information as soon as it becomes available, email us.

We look forward to seeing you there.

Regards

the team at i-law.com

Wednesday, 8 October 2008

ASLIB Midlands - Using Second Life

ASLIB Midlands

Using Second Life

WEDNESDAY 26 NOVEMBER 2008 2.00 PM TO 4.30 PM

BIRMINGHAM CENTRAL LIBRARY

This half day event aims to help library and information professionals understand the uses of Second Life (SL), and to develop SL skills. In the first session Vicki Cormie, Lyn Parker and Sheila Webber will talk about their experiences of using SL for teaching, libraries and Continuing Professional Development. They will highlight some applications in different sectors, but with a particular focus on Higher Education. In the second part of the seminar delegates will have hands-on sessions in SL, with a choice of two options. SL beginners will get the chance to learn basic skills in a friendly environment, and those with more experience will discuss and explore some of the opportunities for information professionals.

Vicki Cormie is an Academic Liaison Librarian at the University of St Andrews. Her interest in Second Life began 2006 on a purely social basis when she found it was a great place to meet up virtually with real life friends. However she discovered the huge educational potential that it has and is now doing virtual teaching for a second year. In 2008 she was one of the founders of Minerva, the first island belonging to the University of St Andrews where she is currently developing an exhibition space to show off some of the treasures of the University Library's Special Collections.
Lyn Parker is the Quality and Development Team Manager at the University of Sheffield Library. Maggie Kohime (Lyn’s atavar in Second Life) was created in May 2007. Maggie is involved with supporting students in Second Life and participating in virtual seminars within the Centre for Information Literacy Research. She has written various articles and presentations on her experiences.

Sheila Webber is Senior Lecturer in the Department of Information Studies, University of Sheffield, and Director of the Centre for Information Literacy Research. Her current focus for research and teaching is information literacy, and she is an internationally invited speaker in this field. Sheila is also active in exploring Web 2.0 applications and has been teaching in Second Life (first year undergraduates and postgraduates) since October 2007, under her SL name Sheila Yoshikawa. She is owner of the Second Life island Infolit iSchool and a member of the Educators’ Coop.

Cost: £35 Aslib members ; £45 non-members.

We have 8 free places for Aslib members willing to serve on the Branch committee for 1 year. See our website www.aslibmidlands.org.uk for details.







If you would like to attend the meeting please complete and return the slip below by Wednesday 19 November to Margaret Brittin, 27 Hansell Drive, Dorridge, Solihull, West Midlands B93 8RQ (margaret@brittin.fslife.co.uk)


Name(s): ………………………………………………………………………………

Organisation: …………………………………………………………………………

Address: ………………………………………………………………………………

Telephone: ………………………. Email: …………………………………………

Please delete as appropriate -

[ ] I enclose a cheque for ….
(Aslib members £35; non-members £45. Please make cheques out to Aslib Midlands)
[ ] Please invoice me

To apply for a free place* please sign here: …………………………………..
*Must be an Aslib member, willing to serve on the Branch committee for 1 year

Are you or your organisation a member of Aslib? [ ] Yes [ ] No
May we inform you of future Aslib events? [ ] Yes [ ] No

Do you have any special needs? If so, please give details


NB. The full fee for cancellations will be charged if we are not notified by 19th November

Friday, 12 September 2008

Sue Hill session

Sue Hill is visiting Birmingham on 23rd October and has offered to run a lunchtime session for ALLICE members on that day

It's a bit close to the EIA event, unfortunately, but it would be good to set something up if we could.

Sue has suggested a session based on areas such as changing information management roles in law firms and recruitment trends in legal information.

Can you say if you would be interested in attending this session and, if there is sufficient interest, we'll firm things up with Sue and look for a venue.

Regards

Phil Uttley
Direct line +44(0)121 222 3487
Direct fax +44 (0)870 443 4103
phil.uttley@hammonds.com

Proposed Company/Business Information event

At the recent ALLICE meeting it was felt that we should investigate the possibility of setting up some form of Business/Company Information training for members.

I was asked to request that members register their interest (or otherwise) in this idea before I approached organisations/individuals with a view to developing this idea

Can you say, then, whether you would be interested in a dedicated session, possibly along the lines of the EIA event, that covered access to, and use of, sources of company and business information.

Regards

Phil Uttley
Direct line +44(0)121 222 3487
Direct fax +44 (0)870 443 4103
phil.uttley@hammonds.com

Minutes of ALLICE meeting 10th September 2008

Meeting held at :

St Philips Chambers, 55 Temple Row, Birmingham, B2 5LS

Normal business


1. Apologies

Lisa Anderson, Jon Beaumont, Margaret Brittin, Adele Champken, Andrew Clarke, Helen Dunn, Joanne Dunn, Zoe Durrant, Erica Foster, Sally Hassall, David Houston, Mandy Hulme, Sue Kendall, Caroline Mosley, Christine Newlove, Toyin Olanrewaju, Bev Preece, Pat Pritchard, Jackie Sellars, Karen Skiffington, Mike Troon, Barry Vickery, Denise Watkins, Louise Young

2. Officers & Committee

Little feedback had been received on election of officers but the committee thought that this should take place formally at a future meeting to give members the opportunity to submit nominations.
[Action: Committee]

Martineau have offered to join the committee to assist in things like event organisation. DH will lead for them.

3. Charities

Two nominations received and a general view was that the donation should continue but the amount should be reviewed.

In response to a suggestion that funds would be better spent on events, CC pointed out that the subscription was originally intended to cover meeting costs only but, as most hosts have not charged ALLICE, funds in the bank had grown and the committee had felt that it could continue to donate to charity without compromising the financial health of the Association. Current subscription levels would, in fact, be insufficient to cover costs of regular events like the upcoming EIA event as this had cost over £1000.

4. EIA event

Currently 25 applications to attend had been received.

5. Subscriptions

CC informed members that subscriptions were due and that these would again be held at £15. Members were asked to send their payments to CC as quickly as possible and, if possible, pay electronically to avoid bank charges. [Action: All]

6. Future meetings & events

DLA Piper are hosting December meeting on 10th December. Members were asked for ideas on topics for discussion, speakers, etc. Host also required for March meeting

7. AOB

Update on Birmingham Law Society library – not much was known – PU was asked to send members a report on the current situation [Action: PU]

College of Law job vacancy – F/T Information Officer post is about to be advertised at the College (to provide 12 month maternity cover from November) AA reminded members that a similar vacancy will exist at No 5 Chambers

BIALL website re-design – HH asked members for thoughts on the BIALL website and the current communication facilities so that she could feed this into the web re-design project. [Action: All]

Business Information courses – AP asked if members knew of any upcoming courses. DH was attending a CILIP course in London in October. Members discussed the possibility of running this sort of event in conjunction with CILIP/BIALL/ASLIB, etc. PU was asked to make contact with these organisations and other local law librarians groups to access the possibilities. AJ suggested that members should be asked to show what level of interest existed for such an event before this was carried out [Action: PU]

Round table discussion – Print v Electronic resources

Christine Lambert (Academic library)

Her book fund had reduced while costs of electronic resources had increased by 66% and hardcopy costs by 30% over three years (excluding textbooks). Significant duplication existed between print and ‘e’ resources and she estimates that she could achieve 75% savings by moving to ‘e’ journals where this was possible and 85% savings by moving to ‘e’ law reports and legislation. Other schools within the University were already going down this route and she felt that she would have little option but to follow.

Although the majority of students preferred using ‘e’ resources, she wondered whether employers would still want them to be trained in the use of hardcopy versions.

A project entitled UK Research Reserve was encouraging HE institutions to dispose of their hardcopy runs of journals in favour of stock held at the British Library. Wolverhampton were joining this initiative soon

The Society of Legal Scholars have recently issued a report entitled ‘A Library for the Modern Law School’ in which they set out a Statement of Standards. This is also having an impact of her future planning

Caroline Covington (Bar library)

St Philips had to balance the needs of barristers who worked predominantly in Chambers with those would worked remotely. They also had to take into account the differing levels of computer literacy that existed. For this reason they held significant runs of hardcopy law reports and Halsbury’s Statutes and Laws.

Barristers still liked to have pdf version of law reports and, although these were now available on WestLaw for ICLR series and this had allowed them to cancel their Justis subscription, she felt that they never dispense with their hard copy versions.

Moving to ‘e’ resources brought with it significant training requirements and setting up successful training sessions for barristers was proving difficult.

General discussion highlighted another risk associated with moving to ‘e’ resources. Once a subscription to the hardcopy version was cancelled, it would be very difficult and expensive to re-establish this if the need arose.

Alison Parker (Larger firm library)

Eversheds priorities when considering ‘e’ versus hardcopy resources had been fully supporting fee-earners at minimum cost and maximum efficiency.

Additionally, the firm offered a 24 hour service to clients and the IS team were unable to offer staffing to support this.

Consequently, all hardcopy resources were centralised in Birmingham and access to a significant range of ‘e’ resources were provided firm-wide. This resulted in a significant reduction in hardcopy stock. The centralised stock is rarely used.

Training was also a problem for Eversheds given the large turnover of staff and constant recruitment and each IS team had dedicated trainers who trained at least one day every week.

Whilst access to legal ‘e’ resources was firm-wide, access to ‘e’ company resources was restricted to the IS team.

RR informed members that the budget for hardcopy resources at Pinsents had recently reduced by 20% and the increased cost of these resources had compounded the impact of this on her ability to purchase stock of this type

Tricia Wyspianska (Smaller 'out of town' library)

Needham and James also faced a difficult balance to meet the needs of fee-earners with differing needs and levels of computer literacy.

Some fee-earners preferred hardcopy resources and expected their trainees to be able to conduct research using these resources. She felt, therefore, that colleges and universities should continue to retain the means to carry out training to develop these skills.

It was difficult, however, to justify the cost of duplication between ‘e’ and hardcopy resources within the firm and this was being addressed gradually.

General discussion followed and points were made about space savings that could be achieved through adopting ‘e’ resources over hardcopy and the impact on printing of using ‘e’ resources. JH informed members that printing had risen fourfold following the College’s migration to ‘e’ resources

Monday, 28 July 2008

ASLIB EVENT - COPYRIGHT: LIFE AFTER THE GOWERS REVIEW

ASLIB MIDLANDS

COPYRIGHT: LIFE AFTER THE GOWERS REVIEW

THURSDAY 25 SEPTEMBER 2008 1.30 PM TO 4.30 PM

BIRMINGHAM CENTRAL LIBRARY
The Gowers review was the most far-reaching review of copyright since the current Act was passed twenty years ago - before the digital revolution. It attempted to address the issues raised by the changes in how we can create, store, copy and publish information. The Government has accepted the report and the process of implementing it is now under way. The first major exercise is the review on copyright exceptions, which is due to result in changes to the law next year.

These changes could affect us all in our professional lives. This half-day workshop is an ideal opportunity to find out in advance what the impact is likely to be and to plan for it. Find out -

What the issues are that Gowers addressed and what's now proposed
How it will affect users
How it will affect teaching and research
How it will affect libraries
The players in the game
What will happen next

The workshop will conclude with a question and answer session where participants can ask questions and share knowledge and information.

Workshop leader: Mike Heaney

Mike is Executive Secretary of Oxford University Library Services and deals with a wide range of issues including the quasi-legal aspects of data protection, freedom of information and copyright. He is CILIP's academic libraries representative on the Libraries and Archives Copyright Alliance (LACA), which brings together the UK's major professional organisations and experts representing librarians and archivists to lobby in the UK and Europe about copyright and related rights. In that capacity he has helped to shape LACA's submission to the Gowers review, and to the current consultation on copyright exceptions.

Cost: £35 Aslib members ; £45 non-members.

We have 8 free places for Aslib members willing to serve on the Branch committee for 1 year. See our website www.aslibmidlands.org.uk for details.







If you would like to attend the meeting please complete and return the slip below by Thursday 18 September to Julia Mason, Library Manager, Library and Information Resource Centre, Fire Service College, Moreton-in-Marsh, Gloucestershire GL56 0RH. email: jmason@fireservicecollege.ac.uk


Name(s): ………………………………………………………………………………

Organisation: …………………………………………………………………………

Address: ………………………………………………………………………………

Telephone: ………………………. Email: …………………………………………

Please delete as appropriate -

[ ] I enclose a cheque for ….
(Aslib members £35; non-members £45. Please make cheques out to Aslib Midlands)
[ ] Please invoice me

To apply for a free place* please sign here: …………………………………..
*Must be an Aslib member, willing to serve on the Branch committee for 1 year

Are you or your organisation a member of Aslib? [ ] Yes [ ] No
May we inform you of future Aslib events? [ ] Yes [ ] No
Do you have any special needs? If so, please give details

NB. The full fee for cancellations will be charged if we are not notified by 18th September